Stop managing workshops in spreadsheets
EventFlow is the only platform purpose-built for recurring educational workshops. Campaign budgets, automated waitlists, and evaluation processing — finally in one place.
Attendees
1,247
+12% ↑
Cost/Attendee
$23.40
-8% ↓
Fill Rate
94%
+5% ↑
Campaign Performance
Last 6 months
Built for industries that run recurring workshops
EventFlow is seminar management software for firms that run recurring educational workshops as a client-acquisition channel — campaign budgets, positioned waitlists, evaluation OCR, and all-in cost per appointment, in one place.
The morning after
"How did last night go?" shouldn't take two weeks to answer
That's the real pain: the waiting and the not-knowing. Which campaign produced the appointments? Did everyone get reminded? What should change next time? Somewhere, a spreadsheet is being reconciled.
With EventFlow, nobody enters data. Registrations, reminders, check-ins, and evaluations track themselves because the event ran through EventFlow — so you know how last night went before your first meeting this morning. Your results, without asking anyone.
See how the tracking happens on its ownLast night's workshop
Estate Planning Essentials — Tue 7:00 PM
30/42
Attended
71%
Show rate
9
Appt requests
Ready at 7:04 AM — nobody had to update a spreadsheet.
How it works
From chaos to clarity in three steps
EventFlow replaces scattered spreadsheets, disconnected tools, and manual busywork with one platform built for the way you actually run workshops.
Set up your organization
Create your workspace, add office locations, and invite your team. Takes about 2 minutes.
Build campaigns and events
Group events into campaigns with budgets, assign presenters, open online registration, and let the waitlist handle overflow.
Track results and grow
Monitor attendance, measure cost per attendee, compare presenter performance, and see exactly which campaigns deliver ROI.
What sets EventFlow apart
Results, not features
Every capability exists because workshop coordinators asked for it — not because we wanted a longer feature list.
Know your true cost per attendee
Only in EventFlowCampaign-level budget tracking with mailer spend, venue costs, and food expenses — down to cost per attendee and the all-in cost per appointment your managing partner asks for. No other platform does this.
Never lose a lead to a full room
New registrations roll onto a positioned waitlist with their own confirmation email. When a seat opens, one click promotes the next person and updates the roster.
Digitize paper evaluations in seconds
Only in EventFlowSnap a photo of a paper evaluation form. AI extracts the data, matches it to the attendee, and adds it to your reports automatically.
Coordinate across every office
Multi-office teams get separate locations, team members, and budgets — with organization-wide reporting that rolls everything up.
The elephant in the room
The big platforms run conferences. You run a program.
None of these tools can tell you what an appointment cost once mailers, venue, and catering went in — because they weren't built for a monthly workshop cadence. EventFlow was. The all-in numbers prove your program pays for itself, and flat per-user pricing means the software never scales against your attendance.
Eventbrite
Ticketing for one-off events — no budgets, no waitlists, no cost-per-appointment
3.7% + $1.79
/paid ticket
Splash
Corporate event marketing — no cost-per-attendee tracking or evaluation OCR
From $12,500
/year
Bizzabo
Conference platform — no recurring cadence, no multi-office coordination
From $17,999
/year
Glue Up
Membership CRM — no planning periods, no presenter analytics, no OCR
From $4,500
/year
EventFlow
Purpose-built for recurring workshops — the only one with all-in cost per appointment. Free tier to start.
From $35
/user/mo, flat
Total visibility
The numbers your managing partner asks for
$23.40
Cost per attendee
Tracked automatically, per campaign
$806
All-in cost per appointment
Mailers + venue + catering + staff
71%
Show rate
Reminders sent, seats filled
Numbers from a typical $7,250 all-in seminar campaign — run yours through the ROI calculator.
What people say
HELLO
my name is
"EventFlow replaced three different tools and a spreadsheet. The positioned waitlist alone saves our coordinator five hours every week."
Britt Stouffer
Stouffer Legal — estate planning & elder law
Your next workshop is coming. Will you be ready?
Join organizations that trust EventFlow to manage their recurring educational events. Start free — no credit card, no commitment.